JOB TITLE: Administrator/PA


Industry : Commercial & Finance Job Location : Thatcham
Job Reference : 9293SM Job Category : Admin and Secretarial
Employment Type : Permanent Posted : 25/01/2013
 
Salary & Benefits : £20000 - £24500 per annum + Pension,
 
Experience Required : See Job Description
 
Education Required : See Job Description



Please note you must be permitted to work in the EC to apply for this job.

Job Summary

Bluefire consulting are recruiting for an experienced Administrator/PA based in Thatcham for a role paying £20k- £24.5k depending on experience. You will act as a professional PA to the company Southern Managing Director and will provide administrative support to the Senior management team. Previous experience as an Administrator/PA is essential for this role. We would also be interested in anyone who has worked in a manufacturing environment before.


Job Description

Administrator/PA
Paying £20,000k to £24,500k
Based in Thatcham

The Role
The Administrator/PA will be expected to act as a professional PA to the Southern Managing Director and provide administration support to the Southern Senior Management team and plant. You will also cover the reception desk - demonstrating excellent customer service to all visitors and internal colleagues.

Responsibilities
*Provide personal assistant support to the Regional Managing Director
*Diary management - setting up and arranging meetings, booking rooms, refreshments and organising any equipment required
*Preparing documents or packs for meetings
*Set up files/filing
*Drafting presentations
*Taking minutes in meetings or appeal hearings
*Organising travel, accommodation, events
*Cover the Thatcham reception desk and switchboard.
*Make sure appropriate health and safety documentation is completed and that visitors are given the appropriate protective clothing. Update any visual signage
*Process and sort all post in Thatcham
*Manage all stationary orders for Thatcham ensuring stocks are replenished
*Organise and renew Company cars within the region. Manage any pool cars and hire car bookings in Thatcham
*Book all transport and accommodation for the region and manage relations with third party suppliers
*Manage meeting room bookings and ensure the Thatcham meeting rooms are kept clean and tidy
*Update telephone lists
*Send out Thatcham invoices on a daily basis
*Update the time and attendance system for all regional employees - manage the web tool, book holidays etc
*Record and collate all training activity for regional employees
*Provide back up support to the time attendance system - clearing anomalies, inputting data etc
*Collate monthly reps report and update trackers
*Provide general administration support to the regional management team (typing, preparing presentations, letters etc).
*Assist organisation and set up of inductions for new starters and regional employees
*Order business cards

The Candidate
The ideal Administrator/PA will have a good standard of education with GCSE or equivalent in Maths/English
3 - 5 years administration experience
Good level of IT skills and Knowledge of the Microsoft Office Package
Excellent Communication skills
Manufacturing environment experience.

The Company
The Administrator/PA will work for a global leader in their field, having been operating for over half a century they have presence throughout Europe, Asia and America. Employing over 8000 people worldwide they are committed to the highest standards of ethical practice. The company is very focused on the training and development of their staff and this is an outstanding opportunity to progress with inside the organisation.

The Package
Paying £20k to £24.5k plus pension, life insurance, holidays, the company closes over the Christmas periods.


Job Keywords

Administrator, PA, support, IT, Thatcham, analytical, communication, Microsoft Office, Excel, secretary, manufacturing, packaging, technical,



Bluefire Consulting is an equal opportunities Employment Business/Agency specialising in Admin and Secretarial recruitment on a UK wide basis.

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